Replicon for ADP Workforce Now® Next Generation

How we use AI

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  Deltek Replicon regularly conducts tests, checks, and audits on ZeroTime™ to ensure smooth functioning as intended. All our vendor-based collectors are approved and listed on their respective marketplaces, which ensures our collectors not only meet the standards that we follow at Deltek Replicon, but are also compliant with the standards followed by our vendors. We periodically run industry standard security testing conducted by external agencies to ensure data security, integrity, and privacy is uncompromised.
  
  If you have any questions about how Deltek Replicon uses AI, please contact us.
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  Deltek Replicon's ZeroTime™ has very strong data capture and data retention policies for all our users, as data privacy and data protection are of utmost importance to us. We believe in full transparency and, hence, we use vendor APIs in our collectors, which provide complete visibility on what data is being captured. Our architecture ensures this captured data is fully and highly secure on our systems. We have strong policies that define access to user information, which is limited only to software and not to individuals. Additionally, users remain in complete control of their data as captured by ZeroTime™. A user has the complete authority to modify and delete any time entry in the system before sharing their timesheet for approvals and processing.
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  ZeroTime™ leverages our ever-growing collector ecosystem that connects to the various work applications that are used as part of day-to-day operations, including project management tools, collaboration apps, web browsers, business applications, and more. These collectors capture the accurate time that a user spends on each application. All the time data from the collectors is then automatically consolidated and harmonized into ZeroTime's Smart Timesheet leveraging AI and ML, based on a user’s timesheet attributes, such as projects, tasks, etc. ZeroTime™ continuously learns from a user’s inputs to ensure each time entry and its associated labels are accurate, thereby reducing the need for a user to manually intervene in the timesheet creation process.
• Note: To include ZeroTime™ AI-powered timesheets in your Replicon purchase, please contact us for a custom quote.
  
  Deltek Replicon’s ZeroTime™ is an automatic time capture capability available as part of the Replicon time-tracking platform, powered by artificial intelligence (AI) and machine learning (ML). ZeroTime™ automatically creates timesheets by capturing accurate time data from the different applications that a user utilizes for work and provides a pre-populated timesheet. This helps minimize errors in the capture of work time data, which can adversely affect an organization’s ability to deliver projects on time and within budget, and bill clients accurately. Additionally, by populating accurate timesheets automatically, ZeroTime™ helps save valuable time that would otherwise be spent on filling timesheets manually and potentially rectifying inaccurate timesheets.

Flexible Timesheet Formats

• Track in-out times, punches, breaks, or work durations against activities and add comments for better context.
• Track employee time & attendance, overtime hours as per your business needs with Replicon’s configurable timesheets.

Built for Rapid Adoption

• Have your time entry and other details saved automatically post entry avoiding manual saves or loss of data.
• Avoid manual entry of activities or tasks for each timesheet period with pre-configured automatic timesheet population methods.
• Capture payroll information and overtime conversions on the timesheet to keep your employees informed.

Configurable Approval Workflows

• Make timely submissions and approvals with alerts and notifications.
• Validate data in real-time for exceptions or events and model workflows around business specific requirements.
• Select from our predefined approvals library or create your own to manage your approval workflows for timesheets and time offs.

Simplified Leave Policy Management

• Create time off, vacation, and other policies as per your business needs.
• Set accrual rules, resets, carryovers, overdraw limits, and effective dates.
• Increase time off allowances based on anniversary dates or promotions.

Employee Self-Service

• Enable employees to request vacation, sick, and other time off types and add specific comments.
• Book partial or full days off based on your business policies.
• Export time off information and share it easily with your co-workers.

Enhanced Time Off Visibility

• Get real-time information about employee time off schedules with an intuitive calendar view.
• Make sure your shifts are adequately staffed and minimize last minute scrambling for replacements.
• Track who is in and out on any given day to monitor adherence to business policies.

Simpler Schedule Management

• Quickly make scheduling decisions while avoiding over or under-staffing.
• See a summary of hours worked for each employee and the shifts they were assigned to.
• Filter by user, shift, location, and more to get the information you need.

Easy Shift or Schedule Creation

• Simply copy and paste or mass edit assignments at once.
• Assign shifts and add pertinent data to each assignment with a few keystrokes.
• Add new shifts, change shift times, add notes, modify jobs, or change location information.
• Advance filtering lets you schedule shifts to one or more departments.

Enhanced Communication

• Publish or unpublish schedules with a single-click to let employees know their shifts in advance.
• Easily track shift adherence for employees and manage compliance.

Intelligent Clock-in/Out

• Enable employees with a self-service kiosk by transforming any iOS tablet into an intelligent CloudClock without any added hardware costs.
• Capture employee clock-in/out data with each punch and run a photo audit trail to deter time theft and avoid buddy punching.
• Capture employee clock-in/out with facial recognition and voice commands.

Easy to Setup

• Provide your administrators with complete control over the installed CloudClock from the Replicon console.
• The Replicon team fixes issues with the time clock before customers are affected.
• Benefit from the around the clock device monitoring and maintenance, from our world-class support team.

Pay Rule Library

• Automate pay calculations and always be confident that you are complying with relevant labor policies.
• Stay up to date on pay rule changes and avoid non-compliance risks at scale.
• Manage compliance with ever-changing labor laws related to time tracking, overtime, leaves, breaks, pay across multiple states, jurisdictions and countries.
• Easily create and adhere to company-specific union or enterprise agreements that you need to comply with.

Time Tracking on the Go

• Enable employees to track time on the go, with or without connectivity and sync data in seconds once connection is restored.
• The Replicon mobile app can be downloaded on any iOS or Android device - accessible anywhere, any time.
• Ensure consistent application of business policies by tracking location details in relation to time entries.

User Friendly Interface & Simplified Approvals

• Intuitive interface and features such as push notifications and app shortcuts ensure rapid adoption and timely submissions.
• See granular details and make proactive decisions instantaneously.
• Get real-time updates and approve time and expense submissions right from the push notification.

Ready-to-Use Reports and Dashboards

• Access a wide range of out-of-the-box reports & dashboards to gain real-time visibility into project controls.
• Dig deep into real-time or historical data to better forecast and plan projects.
• Get the “big picture” with dynamic, real-time summary charts and dashboards.

Flexible, Custom Reporting

• Easily create custom reports or dashboards as per your organizational reporting needs; filter data the way you need it to make proactive decisions.
• Organize data using any of our built-in templates and visualize it with multiple charting options.
• Print or email reports on the fly, save to PDF, or export to Excel.

Improve Collaboration

• Keep your team up to date with scheduled reports that can be timed to a frequency that works well for your business.
• Shared dashboards make it easy for anyone in the organization to create, post, and view charts.

Simpler Gross Pay Calculation

• Review pay data within Replicon’s payroll workbench to manage exceptions efficiently.
• Automatically calculate gross pay for your entire workforce.

Payroll Exports

• Easily export gross pay data to ADP for on-time payroll processing.
• Use the predefined payroll formats or configure your own to meet your business needs.